Email file folders outlook

Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help.

Can you help us improve? Resolved my issue. Clear instructions. For example, Instead of creating a folder for every bill that you receive: water, electric, credit card, heating, student loans, day care etc. Create just one for bills. If you need to separate them within that folder, group your emails by sender , so they subdivide themselves. You can do this for other groups of emails, like newsletters or reminders.

Keep them all together. You can avoid this with an everything file. Name your everything folder after the current year and archive it at the end of the year so you can start each year fresh and keep your Outlook file from getting too big.

For most people 5 or fewer is ideal, after that filing becomes more difficult and takes more time. Instead of more folders, search folders and search tools. In my free Organize My Email Inbox course, I show you how to automate the process of sorting your emails. Here are some helpful folders that fit most peoples organization needs and that we can use for creating automations later. All the emails with links to long form articles or PDFs or other long reads should go in the reading folder.

Keeping this separate makes filing taxes and paying bills easier, especially if you have a business. For major projects and commitments that involve multiple people, such as client work, volunteer work, etc. Commands appear on the Outlook. Sweep lets you quickly delete unwanted emails in your Inbox. When you select a message, you can automatically delete all incoming email from that sender, keep only the latest email and delete the rest, or delete emails older than 10 days.

Move to lets you move a message a specific message to another folder. In your inbox, select a message to which you want to assign a rule and select on the command bar. Select Create rule.

The Create a rule dialog box opens. By default, the Stop processing more rules check box is selected. When this is selected, subsequent rules will be ignored, even if they apply to the message.

Note: You will need to sign in first to get support. If you can't sign in, go to Account support. Working with message folders in Outlook. Tips: When viewing on a small screen, you may still need to: Maximize your browser window, or scroll left to view the folder list. Need more help? Expand your skills.

Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow.