Project management process groups and knowledge areas mapping pdf

The perform integrated change control process includes reviewing all the change requests and managing them effectively from all the working department. The document is prepared for approval of any change requests. The change requests are approved when there is not much impact on scope, time and cost of the project. The change requests can be project deliverables, project plan or project assets. This process refers to closing the project activities by finalizing all the deliverables of project activities and the documents related to closing the project or phase is prepared by the project manager.

In this process, the resources are released to work for other projects. Project scope management is to define what is included in the project and what is not included in the project. The scope of the project is the work that is involved and the factors to execute the project successfully. There are 6 project scope management processes in planning and controlling process group. It is the process of creating the document in which information about how the scope is defined and managed throughout the project process.

The scope management plan provides the direction of how to deal with the end to end requirements of the project. The scope management plan acts as a guide to the project flow.

The process of collecting all the requirements from all the resources or stakeholders to meet the project objective is called Collect Requirement Process. The documentation of all the requirement helps in tracing the matrix of the organizational assets required for the project. The collected requirement is to be managed and fulfilled to meet the objective of the project. The complete description of the scope of the project is documented in this process. The main objective of the project is to document what is included in the project and what is not included in the project.

Creating WBS refers to the Work Breakdown Structure in which all the project activities are divided into smaller activities. This helps in assigning tasks or activities to the resources. This framework also helps in understanding the project objectives and the defined scope.

The inputs, tools and techniques, and the outputs are clearly defined in this process. In this process, the final deliverables are validated and accepted by the project manager. It is a formal acceptance of the completed project whether it met the scope or not is validated in this process.

Before submitting the final deliverables to the customer, if the project manager validates the scope, then the chances of the customer accepting the projects are also high.

The control scope process ensures whether all the project activities are according to the planned scope. This process monitors the status of the project and manages the changes according to the scope baseline. It ensures there is no slippery in the project scope during project activities. Project schedule management involves the listing of the tasks, deliverables, duration, stakeholder assigned, start and end date of the tasks within the project.

Time management completely depends on the proper schedule management. Schedule Management Plan ensures the project activities are completed on time. The document is created with project activities based on WBS and time is allocated to complete the project work activity.

It is the process of determining the procedures, policies, planning, executing, managing, and controlling the scheduled activity. The list of all the project activities to be conducted during the project execution is documented in this process. The exact actions to be taken to achieve the project objective is the main output of this process. In this process, the input, tools and techniques and output is clearly defined. The process of identifying the priorities of the project activities and documenting the same.

The sequence of all the project activities are documented in this process. It is one of the most important processes of project management to keep the project flow smooth. The process of combining all the components of schedule management to project timeline is scheduling process.

The document is created by analyzing the sequence of project activities and the estimated duration. The process of monitoring and managing the time taken to complete the project activity during execution.

The document is created to update the status of the project. The main objective of this process is to ensure that the project activities are executed within the allotted time to maintain the project management plan. Cost is the most critical factor in any organization. The process of estimating, allocating and controlling the cost of the whole project comes in project cost management. The budget is fixed according to the project activities.

The costs are estimated during the planning phase and controlled if it exceeds during execution. A certain amount of communication will take place in a project internally and externally. Management of information dissemination is done with the help of communication management processes. Since risks are evaluated mainly in the planning phase, five out of six processes belong to the planning phase. These are planning the risk management, identifying risks, performing qualitative risk analysis, performing quantitative risk analysis and planning risk responses.

And one process that belongs to monitoring phase is controlling risks. Risk management processes mainly aim to reduce the impacts of risks to the project once they occur. Planning procurement management belongs to planning, conducting procurements belong to executing phase, controlling procurements belong to monitoring and controlling phase and closing procurements belong to project closure. The main purpose of procurement processes is management and coordination of purchasing activities in a project.

These are: identifying stakeholders, planning stakeholder management, managing stakeholder management and controlling stakeholder management.

Stakeholder management processes help to manage expectations of project stakeholders during the project. As you see all project management knowledge areas has one or more process belonging to the 5 project management process groups. When the project managers are well aware of all the project management knowledge areas, they can conduct a project more efficiently. Schedule Management PMBOK Knowledge Area: This project management knowledge area has seven processes, six of them are in the planning phase and only one process belongs to the monitoring and controlling process group.

These are:. Human Resource management knowledge area is renamed as Resource Management knowledge area. Definitely, this is a logical change that was needed, since many project managers have felt this need for a long time. Why only people when we need to also manage other materials, equipment, machines, etc.?

Because, project management discipline does not cover human resources alone. It covers other types of resources as well. Physical resources materials, equipment, licenses …etc are also part of project management and their management is essential for success. Often, equipment and tools are shared resources and planning their availability and managing them is a critical aspect for successful project completion. Therefore, this Resource Management knowledge area now includes human resources and other resources too.

Time Management knowledge area is renamed as Schedule Management knowledge area to emphasize the importance of scheduling in project management. These practice standards detail how you can use the tools, techniques and processes given in the foundation standards.

PMBOK 6th edition is a foundation standard. Therefore, it makes sense to bring the Time Management in line with the Practice Standard for scheduling. Close procurement in Procurement Knowledge area has been removed as a process and the content of this process clubbed with control procurement and close project. Close procurement was dealing with the closure of contracts of vendors which was generally not performed by project managers in most organizations.

Hence, PMI implementing Kaizen and feedback into its processes has modified to reflect the reality. This is the new process added to Integration knowledge area under execution process group and the total count in integration becomes 7. Execution in Integration is where the deliverables are being created.

This is where there is a need for decision making. Keeping with the current trends, knowledge is power which will help project manager use the data crunching technologies and make informed decisions.

Though the implementation was part of the execution process of integration, the need for explicit implementation was realized in the PMBOK 6th edition. PMI survey also stated that many project failures are due to improper risk management. Hence, this implement risk response in execution is a needed addition in the risk management knowledge area. This is the new process which is for monitoring and controlling the different resources that are there in the project.

Hence, keeping track of the various resources and their utilization becomes imperative. Why have these done? The 10 Knowledge Areas Integration Management - is the processes required to ensure that the various elements of the project are properly coordinated.

Scope Management - the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully. Time Management - the processes required to ensure the timely completion of the project. Cost Management - the processes required to ensure the project is completed within the approved budget. Quality Management - the processes required to ensure the project will satisfy the needs for which it was undertaken.

Human Resource Management - the processes required to make the most effective use of people involved with the project. Communications Management - the processes required to ensure the timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of project knowledge.